Opportunity: Executive Assistant

Job Title: 

 Executive Assistant

Location:

 Portsmouth, NH; This is not a Remote position

Manager:

 Samuel H. Smith III (President, Customers Commercial Finance, LLC) 

Role Summary:

 The team member will be responsible for a wide range of responsibilities including managing items noted below, along with supporting the President and other Senior Leaders of the equipment finance and leasing subsidiary at Customers Bank. Essential duties include the following: 

  • Provide administrative support to the President and members of the Leadership Team.
  • Arrange travel schedule and reservations for staff as needed
  • Heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of executive meetings
  • Answer phones, screen calls and direct all incoming calls to appropriate party promptly and efficiently as needed
  • Compose emails on behalf of President, as directed
  • Take, transcribe and distribute Meeting Minutes for appropriate meetings
  • Create and modify documents, letters, redlines, org charts, FedEx. Coordinate meetings and off-site conferences including negotiating rates, planning agenda, menu selection, transportation, etc.
  • Assist with preparation of presentation materials including but not limited to, Power Point
  • Prepare vouchers and expense reports for President
  • Track all appropriate expenses
  • Responsible for gathering all CCF vouchers, assuring GL and Department Codes are correct, getting appropriate signature approvals and sending to bank for processing
  • Handle all general office management duties such as mail and FedEx handling, monitoring and maintaining office and kitchen supplies, serving as central point of contact for office equipment and office supply vendors, and building management
  • Copying, scanning and filing as requested by Leadership Team
  • Miscellaneous tasks and projects as assigned by Leadership Team
  • Review and approve all CCF/Portsmouth office expenses
  • Compile and manage CCF weekly Pipeline
  • Compile and manage CCF WIP/Booking Projection
  • Compile and manage CCF financial reporting prepared monthly for CB
  • Compile and manage CCF’s monthly actual vs. budgeted results
  • Maintain CCF website, LinkedIn profile, and Google
  • Assist with onboarding process for new employees

Key Skills:

  • Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Must be a team player, self-motivated and possess a positive attitude
  • Strong attention to detail
  • Superior organizational skills and multi-tasking abilities
  • Maintain the highest level of professionalism and tact
  • Strong interpersonal and communication skills, both verbal and written
  • Anticipate and support executive requirements, including calendar and meeting management
  • Ability to interact with Senior Leadership at the bank
  • Ability to prioritize and complete multiple tasks with a quality outcome
  • Ability to work collaboratively with peers, company managers, and internal and external customers and suppliers
  • Strong analytical skills
  • A quick learner with strong problem solving skills
  • Ability to maintain confidentiality due to the sensitivity of the information handled
  • Possess a “whatever it takes” mentality; no task is too big or too small 

Technology Strengths:

  • Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams)
  • Proficient in Visio 

Must-Haves:

  • Minimum of 5 years prior banking or financial services experience
  • 5 years providing support for upper-level management

Customers Bank Culture: 

At Customers Bank, we believe in working hard, working smart, working together to deliver memorable customer experiences and having fun. Our Vision, Mission, and Values guide us along our path to achieve excellence. Passion, attitude, creativity, integrity, alignment, and execution are cornerstones of our behaviors. They define who we are as an organization and as individuals. Everyone is encouraged to have personal development plans. By doing so, our Team Members are on their way to achieve their highest potential and be successful in their personal and professional lives. 

Customers Commercial Finance, LLC will provide consideration for employment to qualified applicants without regard to their race, color, religion, national origin, sex/ gender, protected veteran status or disability.